Excel is widely used for creating spreadsheets, data tables, and other types of documents that need to be stored and shared. While Excel provides a variety of formats for saving files, one of the most common and versatile is PDF. PDF files are secure, can’t be edited, and can be opened on almost any device. But how exactly do you save an Excel file as a PDF? In this blog post, we will provide a step-by-step guide to help you save Excel as PDF quickly and easily. Whether you’re a beginner Excel user or a more advanced one, our guide will help you understand the process and create a PDF file that you can share and use on any device.Converting PDF to Word can provide organizations with several benefits, including improved accessibility and data security.By the end of this blog post, you’ll be able to save Excel as PDF with just a few simple steps. So let’s get started!
1. Open the Excel document
The first step in saving an Excel document as a PDF is to open the document. To open the document, simply click the File tab, then select Open. Once you have selected Open, you will be presented with a list of available files. Locate your Excel document, select it, then click the Open button. Once the document is open, you can proceed to the next step in saving your document as a PDF.
2. Click File > Export
After you’ve made all your changes to the Excel file, it’s time to save it as a PDF. To do this, click File > Export > Create PDF/XPS on the top left-hand corner of your screen. This will open a new window with several options available. From here, select the PDF option and hit the ‘Publish’ button. You’ll now be able to choose a file location to save your PDF file.
3. Choose PDF
Once you’ve completed the steps above and you’re ready to save your Excel document as a PDF, you have one more decision to make. You have the option to save your Excel document as either a PDF or XPS file. Choose PDF if you want a high-quality, versatile file that’s easy to share and open in any PDF reader. Your Excel document will be converted to a PDF file, with all of your data, formulas, and formatting perfectly intact.
4. Select the desired options
Once you’ve opened the Save As window, you’ll need to select the “PDF” option from the “Save as type” drop-down menu. You can then select the desired options from the options list. The “Standard” option will save the PDF in a standard format, while the “Minimum size” option will reduce the file size. The “Web page” option will save the document as a single web page, while the “Optimize for” option will allow you to choose the best optimization option for the document. Once you’ve set these options, you can click the “Save” button to save the document as a PDF.
5. Click Export to save the file as a PDF
After you have gone through the steps and finalized the document, you are ready to save it as a PDF. To do so, go to the “File” tab and click on “Export”. In the list of available file formats, select “PDF” and click “Export”. This will open the “Save As” dialog window. Here, you can choose the file name and location for your PDF. When you are ready, click “Save” and the PDF file of your Excel document will be created.
In conclusion, saving an Excel file to a PDF format is an easy and convenient way to share your work with others. With this guide, you now know how to save Excel as PDF in both Windows and Mac computers. Using any of the steps outlined above, you will be able to share your work with anyone in the format that they need.